HOW TO write a report?
Answer:
When you want to write a report just compile all of your documents in which the report will be made from
steno
'writing for dummies' book at barnes and noble.
Tell them what you are going to tell them.
Tell them.
Sum it up.
PS This goes for any report
Just get to the point, make it easy enough for a dumb person to understand, and you're done.
follish.bastard.dont no how to write report.
which report ?marriage report?or you want to be a reporter.?
ask your father and her girlfriend.
not to ask such a foolish quastion to yahoo.
fuckkkk
mail me.
if you have to write a professional report you have to talk in the third party. such as instead of saying - i found the office to be cold. you would say - it appeared that the office was cold. you start the report by saying - On the22 August a report was requested by whoever on whatever and to be submitted by 23 august 2006.
then you have sections
1 Background
2 investigations
3 Findings
4Recommendations
5 bibliography
6 appendix
and that is the way a report is done. just remember and don't say I or we or they. use words like"it was suggested" "it portrayed" and even carry out a survey and then you can write things like 30% of the population agreed it was the right course whereas 70% did not.
Remember that a report should be factual i.e. objective not subjective. It should not be based on your own opinion unless you have something to back up your recommendation or findings.
Definition.
A report is defined as a written account of an event or situation, together with relevant facts, figures and recommendations, where required. The purpose is to provide information to those who are concerned with or responsible for taking some action on a situation. (Betts P.W 2000, p. 339)
Procedure for writing reports
Clarify the object (reason) of the report.
Prepare adequately – method of investigation, area to cover, etc.
Collect information
Collate the report
Revise the report
The object
Ensure that the aim of the report is clear.
Produce a terms of reference or specification to avoid ambiguity or uncertainty. Terms of reference should include:
·the topic of investigation
·the limitations, if any, of the enquiry
·the purpose of the report
Preparation
Prepare a framework of investigation before making enquiries and collecting information.
The plan should take into account an assessment of the likely difficulties, the time factor, amount of co-operation from employees, degree of secrecy, amount of detail required, known availability of facts, possible repercussions from certain individuals, and any special requirements of the report.
The reader/readers should be considered in terms of personal knowledge and previous experience to decide how much detail is required.
Collecting information
Collection of information should proceed according to the plan. Sources of information should be found which might involve observation, interviewing or questioning, reading and experimentation.
Notes should be made immediately and in sufficient detail including sketches, photographs video footage if required.
Collating the report
The first draft of the report should be written within a suitable framework usually with the following headings.
Title page or cover sheet
This should be clear and well laid out and include the title of the report, your name and the date.
The subject (of the report)
This is best defined by the terms of reference, which state the aims of the report.
Introduction
The introduction should/could contain the following
·general definition of the report (which should summarise the terms of reference)
·the method of conducting the investigation
·any relevant background information
·any major gaps in the report along with an assessment of their importance
·examples of general attitude of employees towards the subject
·degrees of secrecy
·explanations of courses of action
·necessary technical jargon or acronyms unless a glossary of terms is included at the end of the report
Findings
The findings form the main body of the report, which includes all the facts presented in a logical sequence and in an unbiased manner.
A good plan is to tabulate the facts, which has the advantage of improving clarity for the reader, and it is easier to prepare for the writer.
Conclusions
An analysis of the facts, what they infer and the conclusions drawn are essential.
Logical conclusions based upon a number of facts are generally straightforward but if experience and judgement are included then this should be stated.
Recommendations
Recommendations are based upon the findings and conclusions. If there are a number of choices they should be weighted with arguments for and against each one. Important factors to consider are cost, time, and disruption to production, human problems, and availability of supplies and space.
References/bibliography
References to any documents or books used should be listed in this section. Sufficient information should be included for easy location such as author, title, publisher, town and date of publication.
Summary
A brief outline of the report should be provided for readers who have insufficient time to read the full report.
Appendix
Plural = appendices. A separate section or sections for information such as price lists, figures, diagrams, calculations, graphs, charts which are referred to many times in the main text.
Revising your report
Always wait at least a few hours before reading back through the draft and revising the content. This break can provide new insight, which can help in a more balanced report. The document should be read critically and objectively.
Try to be ruthless and remove all unnecessary material or words.
If a person can be found who will give an honest, helpful view of the report, the second draft should be submitted to him or her for comment.
Note: Be selective, not all of the above will be relevant to every report.
Essential requirements of a report.
Reports should meet the following criteria:
·On time
·Accurate, concise and clear
·Tactful and unbiased (objective not subjective)
·Easy to read
·Short and simple sentences
·Unambiguous
·A clear objective
·Easily understood terms which cover the aim of the objective
·Logically arranged and complete
·Consistent depth of investigation relative to the importance of the subject
·Conclusions and recommendations are aligned with the information (facts)
·Illustrations used where words are inadequate
Hope that helps!!
The answers post by the user, for information only, BAnswer.com does not guarantee the right.
Other Questions and Answers: